Account Management

track highly mobile students as they move from district to district during the school year, and
track students through time as they promote from grade to grade
track teachers as they change employment from one district to another district
track teachers as they experience life events (address changes, name changes, identity theft, etc.)

The State-ID a student receives when they enroll in an Early Childhood program is the same State-ID they will have when they graduate from high school.

If a student who attended a school in Arkansas, leaves the education system, and then years later becomes an an educational employee in the state of Arkansas, then the employee's prior student State-ID will also be the employee's State-ID.

A State-ID is assigned:

to a student when they enroll in an educational program
to a person when employed at an educational entity (school, district, State Agency, etc.)

Composition

A State-ID is a ten character string consisting of decimal numbers (0-9).

A State-ID will not start with a zero.

The first character is optionally a letter (T, S, or Z) if certian data quality standards are not met.

Once a State-ID is assigned it will never be used again for any other person (student, teacher, etc.).

Assignment of a State-ID requires the following essential information:

first and last name
date of birth
social security number
current location (school, district, state agency, etc.)

Triand automatically assigns a State-ID the very first time a new person (student, teacher, etc) is seen in a data submission (nightly eSchool examinations, Professional licensure examination, CSV file upload, assessment file upload, etc.).

If some of the essential information is missing, and the information supplied in the data submission is not enought to match the submission with an existing person in the Triand datastore, then the assigned State-ID will be considered a Temporary State-ID will start with the letter 'T'.

If the State-ID starts with the letter 'S' then the State-ID is for a student in Triand's Sample District data which is used for training purposes.

If the State-ID starts with the letter 'Z' then the State-ID is for a student submitted in assessment file upload where the essential information is incomplete and the student's location is unknown.

Prior-IDs

An assigned State-ID for a person (student, teacher, etc.) can change.

Recall the above rule where a person must graduate with the State-ID with which they entered the system (Pre-K, K, 1st, etc.).

This scenario happens quite often:

a student with State-ID '1122334455' moves to a new district
the student, or parent, does not give the new district's registrar information about their prior district
the registrar enters the student as a new student in eSchool using a temporary SSN (ie started with a “9”) because the parent did not have the student's real SSN when registering
the student is assigned a new State-ID '6677889900' because all the essential data is present and the student data does not match any other known student in the datastore
later in time (maybe a couple of days or weeks) the parent returns with the student's correct SSN and the registrar updates the student's SSN

Nightly the Triand system examines all students in the datastore to see if a recently updated student now appears to be the same as a previously seen student.

In the above scenario the student with State-ID '6677889900' is now seen to really be the student with State-ID '1122334455'. Now the system will update the student's State-ID to '1122334455' and the State-ID '6677889900' will be marked as a Prior-ID for the student.

If you search for a student using their Prior-ID, the student will be found and you will see both the student's current State-ID and the student's Prior-ID.